Glossary
This glossary is a list of terms and their standard definitions for governance documents. Unless separately defined or the context of the policy requires otherwise, then the following definitions apply to each document.
Click on a letter from A to Z below to view glossary items that begin with that letter, or scroll browse the entire list.
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The principal academic advisory body to University Council, established under the Charles Darwin University Act 2003. It is the primary forum in the University for the discussion and resolution of academic matters relating to and affecting the University's teaching, research and educational programs. Its membership includes wide representation from management, staff and students. The official dates for the semesters/terms that comprise the teaching periods of an academic year, the dates of examination periods and vacations, and other significant events like census dates. means the: Defined by the Tertiary Education Quality and Standards Agency as a subset of the overall governance of a higher education provider. Academic governance deals with the framework that regulates providers’ academic decisions and quality assurance. Academic governance includes the policies, processes, definitions of roles, relationships, systems, strategies and resources that ensure academic standards and continuous improvement in academic activities. It is concerned with the integrity and quality of the core higher education activities of teaching, research and scholarship. Is the demonstration of the values of honesty, trust, fairness, respect and responsibility in achieving academic outcomes, resulting in a growing sense of ethical and professional behaviour. When a student seeks to gain, for themselves or any other person, an academic advantage to which they are not entitled or seeks to disadvantage any other student. This includes but is not limited to cheating, plagiarism, collusion, tampering with exam scripts or class records, impersonating another student in an exam, falsifying clinical or laboratory reports, and any unauthorised distribution of exam material. The expectation to maintain satisfactory academic results. A member of staff of a higher education provider who is appointed wholly or principally to undertake a teaching and/or research function. Defined by the Tertiary Education Quality and Standards Agency as a member of staff of a higher education provider who is appointed wholly or principally to undertake a teaching and/or research function. Defined by the Tertiary Education Quality and Standards Agency as an agreed specification (such as a defined benchmark or indicator) that is used as a definition of a level of performance or achievement, rule or guideline. Standards may apply to academic outcomes, such as student or graduate achievement of core discipline knowledge and core discipline skills (known as learning outcomes), or to academic processes such as student selection, teaching, research supervision, and assessment. A student's academic progress in a qualification and the outcomes of the formal review of progress undertaken as part of the University's academic review process. The record of results of a student's academic studies at a tertiary institution, which is issued once it has been determined that the student is eligible to graduate with an award. Defined by the Australian Skills Quality Authority (ASQA) as the policies and approaches aimed at ensuring that VET is responsive to the individual needs of clients whose age, gender, cultural or ethnic background, disability, sexuality, language skills, literacy or numeracy level, unemployment, imprisonment or remote location may present a barrier to access, participation and the achievement of suitable outcomes. Accession means the formal inclusion of a work of art into the Art Collection including its transfer of legal ownership, its documentation and provenance and the attribution of a unique accession collection identification number. Defined by the Australian Skills Quality Authority (ASQA) as a a course accredited by the VET Regulator in accordance with the Standards for VET Accredited Courses that leads to an AQF statement of attainment. An action that is underway or planned to mitigate the risk. When actions are implemented (in place and operating effectively) they may modify existing controls or become controls. The act of admitting an applicant into a course of the University, following submission and assessment of an application. A form of credit for any previous learning, for example credit transfer based upon previous formal study, articulation arrangements or recognition of other prior learning. Any promotion of the University appearing in print, television, cinema, radio, digital, outdoor, social, or other approved channels. A person within or outside Australia who represents or acts on behalf of a provider, or purports to do so, in dealing with international students or prospective international students. A live, non-human organism in a category defined as an animal by the Animal Protection Act 2018 (NT) or the Australian Code for the Care and Use of Animals for Scientific Purposes 8th Edition 2013. A measure of the time (in hours) required for a student with no previous exposure to the topic of the unit to become competent. Across different disciplines AHC has a loose relationship with volume of learning, study hours and contact hours. AHC's primary purpose is for determining funding. Opposed to; against. A request by a student for a decision or determination made by the University to be overturned in accordance with the relevant policy. A person who has signed a contract of employment with the University but has not yet commenced employment. A person who enters into a training contract with an employer and a Registered Training Organisation (RTO) and the employer provides competency based vocational education and training in conjunction with the RTO and the apprentice or trainee learns the occupation or trade. Also known as a trainee. Defined by the Australian Skills Quality Authority (ASQA) as the set of official documents that confirms that an AQF qualification or statement of attainment has been issued to an individual. Defined by the Australian Skills Quality Authority (ASQA) as a qualification type endorsed in a training package or accredited in a VET accredited course. The arrangements that facilitate and maximise opportunities for credit transfer and/or for students to proceed from one qualification to another, or from one education and training sector to another (eg specifically designed pathway from an offshore diploma qualification to a CDU degree qualification). Defined by the Tertiary Education Quality and Standards Agency (TESQA) as creating a defined pathway that enables a student to progress from a completed course of study to another course of study with admission and/or credit. Refers to paintings, sculptures, graphics, cartoons, etchings, lithographs, photos, images, drawings, plans, maps, diagrams, charts, models of buildings and illustrations. Defined by the Tertiary Education Quality and Standards Agency (TESQA) as a process to determine a student’s achievement of identified learning outcomes and may include a range of written and oral methods and practice or demonstration. Defined by the Australian Skills Quality Authority (ASQA) as means the process of collecting evidence and making judgments on whether competency has been achieved, to confirm that an individual can perform to the standard required in the workplace, as specified in a training package or VET accredited course. Defined by the Australian Skills Quality Authority (ASQA) as a coordinated set of documented policies and procedures (including assessment materials and tools) that ensure assessments are consistent and are based on the Principles of Assessment. An item of property owned or controlled by the University, including capital assets and portable and attractive items. Capital asset: a transaction or group of transactions controlled by the University that: Portable and attractive item: a tangible item controlled by the University that is either: An officer nominated by their Executive to ensure compliance with this policy and procedure at the functional level. An asset custodian’s responsibilities are described in this document. A positive declaration intended to give confidence designed to improve the quality of information to aid informed decision-making. Official verification of something as true or authentic. A systematic and independent process for obtaining evidence and evaluating it objectively to determine the extent to which the audit criteria are fulfilled. The process of completing the audit engagement to achieve audit objectives through testing, data analysis and other techniques pursuant to an approved internal audit plan. A process by which auditors evaluate the adequacy, effectiveness and timeliness of actions taken by management on reported observations and recommendations, including those by external auditors and others. Also known as an audit ‘terms of reference’. Consolidated single document that reflects the planning efforts for an internal audit engagement. It includes background and risk information; defines the audit objectives, scope and audit approach; highlights known problems; articulates the budget and schedule; contains the requisite approvals; documents conflicts of interests and how they will be managed. The primary means of communicating the outcomes of an audit, reflecting the auditor’s observations, opinions and recommendations arising from the audit. The University’s Senior Executive Team member subject to the audit. A structured test for the purpose of admission to performing or creative arts qualification. Defined by the Tertiary Education Quality and Standards Agency (TESQA) as a supplementary statement to a testamur and record of results that provides additional information to enhance understanding of the qualification by students, employers, industry and professional associations both locally and internationally. Defined by the Tertiary Education Quality and Standards Agency (TESQA) as Australia‘s national policy for regulated qualifications. The AQF encompasses higher education, vocational education and training and school education. It provides for national recognition and a consistent understanding of what defines each qualification type. The independent body funded by the Commonwealth Government to distribute research funding. The national regulator for Australia’s vocational education and training sector. ASQA regulates courses and training providers to ensure nationally approved quality standards are met. An indicator of how well a student has performed relative to other students who have qualified for a university aggregate. Defined by the Student Identifier Act 2014 as a document prepared by the Registrar that sets out information: The University staff member responsible for implementing and managing a Contract. A staff member of the University (or member of a law enforcement agency) who has responsibility for the safety and wellbeing of others in their care for example, lecturers, supervisors, managers, executives, security personnel, campus administrators, residences managers, coordinators of fieldwork or off-campus learning activities or staff responsible for a relevant area. Bona fide visitors that the University may, from time to time, provide with access to facilities to enhance their ability to complete tasks for the University or to liaise with the University. Such visitors may include, but are not limited to: emeritus, adjunct or honorary academic staff; alumni; external auditors or consultants; potential clients or business partners; contractors or vendors; conference delegates; and students and staff of other universities with reciprocal arrangements. The title of a qualification conferred upon a student following the successful completion of a course of study. A formally approved/accredited program of study and which leads to an academic award granted by the higher education provider or which qualifies a student to enter a qualification at a level higher than a bachelor's degree. It includes qualifications of an equivalent nature undertaken overseas. Academic attainments which, when fulfilled by a student, qualify that student to receive the award for which the student has been enrolled. Relates to the standard of proof required to determine whether there is sufficient evidence to substantiate allegations and is reached when a fact is more probable than not. Benchmarking can be defined as a structured, collaborative learning process for comparing practices, processes or performance outcomes. Its purpose is to identify comparative strengths and weaknesses, as a basis for developing improvements in academic quality or performance. Benchmarking can also be defined as a quality process used to evaluate performance by comparing institutional practices with identified good practices across the sector (definition from TEQSA Guidance Note: External Referencing) Credit granted towards whole stages or components of a qualification or course of study. Bullying is when people repeatedly and intentionally use words or actions against someone or a group of people to cause distress and risk to their wellbeing. These actions are usually done by people who have more influence or power over someone else, or who want to make someone else feel less powerful or helpless. Bullying is not the same as conflict between people (like having a fight) or disliking someone, even though people might bully each other because of conflict or dislike. Business Continuity means the planning and preparation undertaken by the University to make ensure it overcomes serious incidents or disasters and resumes its normal operations as safely and quickly as possible post incident. The time criticality for business processes, showing the length of time before the University is severely damaged by loss of the process. This is in provision of minimum acceptable level of service or operations. Defined by the Tertiary Education Quality and Standards Agency (TESQA) as the physical location from where a course of study is being delivered. This location may or may not be owned by the higher education provider which enrols the student. For e-learning (online) or other distance education courses this would be the location at where the electronic course material is maintained. The period of time a higher degree by research student is enrolled and undertaking their research project, including examination. A transaction or group of transactions controlled by the University that: A unit that provides an opportunity for students to demonstrate that they can integrate the knowledge and skills they have acquired throughout the major or qualification. The learning outcomes of the capstone will normally map into the learning outcomes for the major or qualification. The last date for students to withdraw from enrolled units without academic or financial penalty, apply for a leave of absence, or change their citizenship status or contribution payment option. These documents include Testamur, Australian Higher Education Graduation Statement, Certificate of Completion, Statement of Attainment and Academic Transcript. Defined in the AQF as the set of official documents that confirms that a qualification has been completed and awarded to an individual. The person who presides at meetings of the Council and at graduation ceremonies. The role of the Chancellor is similar to that of the chair of a board of company directors with responsibilities outlined in the Charles Darwin University Act 2003. A person less than eighteen (18) years of age or a person apparently less than eighteen (18) years of age if the person’s age cannot be proved. Defined by the Australian Skills Quality Authority (ASQA) as a learner, enterprise or organisation that uses or purchases the services provided by an RTO. A unit which a student must study concurrently with one or more other specified units. Defined by the Australian Skills Quality Authority (ASQA) as the unique identifier for units of competency, skill sets, VET accredited courses, modules, AQF qualifications or training packages as required by the Standards for Training Packages and Standards for VET Accredited Courses. An organisational and academic unit in the University that delivers courses and conducts research. The Department of Education, Skills and Employment states that a student is classified as a commencing student in relation to a particular course of study. A student is a commencing student for a year if they have started studying in a course of study for the first time at the higher education provider or an antecedent higher education provider in that year. An antecedent higher education provider means a higher education provider which has merged with the higher education provider at which the student's enrolment continues. The Department of Education, Skills and Employment states that a student who is classified as a commencing student in relation to a particular course of study. A student is a commencing student if she/he has enrolled in the course for the first time at the VSL provider or antecedent VSL provider between 1 January of the Reporting Year and 31 December of the Reporting Year. An antecedent VSL provider means a VSL provider which has merged with the VSL provider at which the student's enrolment continues. The notice students receive containing information about their enrolment and usage of Commonwealth assistance. Defined by the Tertiary Education Quality and Standards Agency (TESQA) as a searchable database, run by the Australian Government, which lists all Australian education providers (and their courses) for people studying in Australia on student visas. The CRICOS database operates under the Education Services for Overseas Students (ESOS) legislative framework. A Commonwealth program that aims to facilitate choice in higher education and to increase participation by students from low socio-economic backgrounds, particularly indigenous students and students from rural and regional areas. In copyright context refers to making third-party copyright content online for CDU educational purposes. Defined by the Australian Skills Quality Authority (ASQA) as the consistent application of knowledge and skill to the standard of performance required in the workplace. It embodies the ability to transfer and apply skills and knowledge to new situations and environments. Competent person means a: Expression of dissatisfaction with any part of the education provider or its operations. Lodging of a complaint may be either written or verbal to initiate a process, whether formal or informal, to address the grievance. A student who has met all the requirements of their enrolled course. An outcome of the University meeting its legislative, regulatory and policy obligations and registration conditions. An audit of conformity and adherence of area, process, or system to policies, procedures, law, regulations, contracts, licence conditions, or other requirements. Includes audits of controls, financial transactions, financial statement reviews, adherence to stated program rules and objectives, and regularity, probity, and propriety of decisions. A formal, structured approach to assuring obligations are met. A compliance requirement (compliance with external legislation, standards or rules imposed on the University) and a compliance commitment (compliance with the University’s voluntary or self-imposed rules, e.g., policies). The likelihood of occurrence and the consequences of non-compliance with the University’s compliance obligations. In the context of the University Resident Conduct Policy, conditional residency means a resident can continue to reside at a university residence under particular provisions. The act of granting your award; it means that you have been recognised as a graduate of the University for this award. The principle of protecting information and preventing its disclosure to anybody other than those who have a right to access it and need to know. The approval process for all higher degree by research students when moving from provisional to confirmed candidature and proceeding with their research project. Defined by the National Code of Practice for Providers of Education and Training to Overseas Students 2018 as a document, provided electronically, which is issued by the registered provider to intending overseas students and which must accompany their application for a student visa. It confirms the overseas student’s eligibility to enrol in the particular course of the registered provider. A conflict where the private interests of a member of the University community may influence, compromise or conflict with the performance of their official duties and responsibilities. Conflicts of interest may be real, potential or reasonably perceived and can involve the financial or non-financial interests of a member of the University community; as well as the financial and non-financial interests of a person in a close personal relationship with a member of the University community. An enduring, genuinely held belief that something is morally or ethically wrong. A conscientious objection is not influenced by considerations of personal advantage or disadvantage. A consequence is the outcome of an event and has an effect on objectives. A single event can generate a range of consequences, which can have both positive and negative effects on strategic goals or objectives. Initial consequences can also escalate through cascading and cumulative effects. Conservation treatment means any activity, including cleaning, repair of hanging systems and/or restoration that serves to maintain the optimum condition of a work of art and that ensures its long-term preservation and care. A person or organisation engaged by the University to provide goods or services. The hours a student spends in guided learning sessions, usually facilitated by an academic staff member but sometimes facilitated by student peers or external supervisors. Contact hours may include lectures, workshops, and tutorials. All employment other than fixed-term or casual, as outlined in the Charles Darwin University and Union Enterprise Agreement. Any written agreement or other instrument between the University and another party, whether executed as a contract or as a deed, that creates obligations for performance by the University, whether at law or in a broader reputational context, and rights exercisable by the University against that other party. Examples of contracts are: Any measure or action that are in place and operating to modify or manage risk - they may manage either the impact if the risk is realised, or the likelihood of the realisation of the risk. Controls include any policy, procedure, practice, process, technology, technique, method or device that modifies or manages risk. The person who is responsible for undertaking implementation of the internal controls identified to manage risk and within agreed timescales. Refers to the exclusive rights of reproduction, communication and performance granted by the Copyright Act, 1968 to the copyright holders of literary, dramatic works, musical, artistic works and other subject matter such as films, videos, sound recordings and broadcasts. The person, group or organization that holds the copyright for the material. A unit that is compulsory for a course. A formally approved and accredited program of learning that leads to an award qualification or non-award study. Defined by the Tertiary Education Quality and Standards Agency (TESQA) as the successful completion of all the academic requirements of a course of study. This includes any required attendance, assignments, examinations, assessments, dissertations, practical experience and work experience in industry. Where a combined course automatically leads to two separate awards, a course completion will only occur when the requirements of both awards have been satisfied. An academic staff member who is responsible for the academic management of a course. A set of courses formed by an integrated course and its nested course/s. A coherent sequence of units of study leading to an award of a qualification(s). Defined by the Tertiary Education Quality and Standards Agency (TESQA) as a course of study where the student load is comprised of two-thirds or more research leading to a thesis/dissertation. A unit in which a student undertakes a structured program of study facilitated by a unit coordinator. Refers to a world-wide scheme that provides copyright owners with a free mechanism to licence their materials so others can share, reuse and remix their material legally. Defined by the Tertiary Education Quality and Standards Agency (TESQA) as formal negotiated agreements within and between issuing organisations or accrediting authorities regarding student entitlement to credit. They may also be formal arrangements made between issuing organisations and students. Credit can be given in the form of block, specified or unspecified credit (as provided by Qualification Standard 3.3). Credit that is interpreted broadly to include specified and unspecified credit, exemptions, advanced standing, credit transfers and other similar outcomes, in which exemptions are granted for components of a course on the basis of having achieved equivalent learning outcomes in a course previously. Microcredentials that provide admission or unit credit towards a specified award course/s. They reflect the academic standards of the specified unit/s; are aligned to an AQF level; and the volume of learning is consistent with the amount of credit earned in the intended course. An indication of the estimated student study load to meet learning outcomes. CP are used in calculating a student's Grade Point Average. Unit study loads and course study loads are both measured by CP. Defined by the Tertiary Education Quality and Standards Agency (TESQA) as a process that provides students with agreed and consistent credit outcomes for completed components of a course of study based on identified equivalence in content and learning outcomes between matched courses of study. Crisis means abnormal or unstable situation that threatens the organisation’s strategic objectives, reputation or viability. Critical Incident means an Incident that poses extreme risk to life, business continuity and / or reputation. It may also have implications at the local, state or national level. A “Critical Incident” is any actual or alleged event or situation that creates a significant risk of substantial or serious harm to the physical or mental health, safety or wellbeing to human life. Critical Incident Controller (CIC) is a University employee appointed and responsible for the overall management of a critical or serious/dangerous emergency incident. A type of study where a student of one university (the home provider), with prior approval from the home provider, studies one or more units at another university (the host provider). Approval includes pre-assessment of credit and an agreement that, once the student successfully completes their studies with the host provider, the unit/s will be credited to their course at the home provider. A cultural authority may include representative organisations such as Traditional Owners and native title corporations and/or those who exercise cultural authority on behalf of a nation or people, such as Elders and other knowledge holders Means the Curator of the CDU Art Collection and Art Gallery. Defined by the Australian Skills Quality Authority (ASQA) as the knowledge, skills and experience required by VET trainers and assessors and those who provide training and assessment under supervision to ensure that their training and assessment is based on current industry practices and meets the needs of industry. Defined by the Australian Skills Quality Authority (ASQA) as the requirements for data provision as agreed by the Industry and Skills Council and implemented by the VET Regulator as required by its governing legislation. De-accession means the formal removal of a work of art from the Art Collection that includes an identified procedure for its disposal. The postponement of the commencement of a higher education qualification, usually for no more than one year. A person invested with the authority to carry out functions, powers and duties The Australian Government department with responsibility for developing and administering higher education policy and programs and administering funding under the Higher Education Support Act 2003. For the purposes of relocation: The Development and Career Plan (DCP) is the annual staff development and career planning process at the University A verified certification signifying completion of learning providing a mechanism for sharing these accomplishments online. Digital badges may be used to recognise both informal (non-accredited learning) or formal (Microcredential accredited learning). A person that a student can nominate to provide them with emotional support and advocacy. This may include a parent, spouse, relative, carer or assistant. In accordance with the Enterprise Agreement (as replaced or varied), this is an action that includes, but is not limited to: A course previously offered by the University but no longer offered. Where a person or group of people are treated unfairly on the grounds of an attribute. This includes but is not limited to: Disposal means the physical removal and in some cases, the destruction, of an art work, which has been recorded as de-accessioned from the CDU Art Collection’s holdings. A student who is an Australian or New Zealand citizen, permanent resident of Australia or holder of an Australian permanent humanitarian visa. A financial payment or a non-financial payment (such as property or other goods) made to the University that has the following characteristics: it is made voluntarily; it does not provide any material benefit to the donor, and it essentially arises from benefaction and proceeds from detached and disinterested generosity. A benefactor or one who bequeaths an award or gift, or their executor. Defined by the Tertiary Education Quality and Standards Agency (TESQA) as courses offered through collaborative or cooperative arrangements between two or more higher education providers. The legal framework which governs the delivery of education to overseas students studying in Australia on a student visa. The framework sets out clear roles and responsibilities for providers of education and training to international students and complements Australia’s student visa laws. For more information visit the Department of Education, Skills and Employment’s website may include, but are not limited to: Defined by the Tertiary Education Quality and Standards Agency (TESQA) as the use of any digital technology or resources to deliver and support specific teaching and learning aims/outcomes. Also referred to as ‘online learning’ or 'technology enhanced learning'. Devices used for the inhalation of vapour and include e-cigarettes, e-cigars, vapour pens, and personal vaporisers. Emergency means a significant event arising from an internal or external source, which poses a high level of risk to the health and safety of persons and requires immediate response. Emergency Control Organisation (ECO) means employees appointed to direct and control the implementation of a building’s or facility's emergency response procedures. It includes Building or Floor Wardens, First Aid Officers, Security and any Deputy or back up personnel for those roles. Emergency Management means the processes, decisions and actions taken to resolve an emergency incident and to support recovery that will enable the community to return to normality. Emergency Response Exercise (Drill) means site-specific exercise conducted to determine the effectiveness of the emergency response procedures, maintain awareness and skills. These are referred to as a “drill” in this procedure. Emergency Response Plan means a plan that the Emergency Control Organisation team and the building occupants are to enact during an emergency in a building. Any change in the environment, or in the understanding of the environment, which could positively or negatively impact the University to meet its short- and long-term business objectives. Relates to risks that do not currently exist or are not currently recognised that have arisen from a change in the University’s internal or external environment. Anyone employed by the University and includes all continuing, fixed-term, casual, adjunct or honorary staff or those holding University offices or who are a member of a University committee. The term ‘staff member’ may also be used in Governance documents and its meaning is identical. Courses offered to students studying in Australia on student visas. ‘Intensive’ denotes full-time study load (20 scheduled course contact hours per week). Defined by the Tertiary Education Quality and Standards Agency (TESQA) as the ability of students to use the English language to make and communicate meaning in spoken and written contexts while completing their course of study. The process of identifying and addressing the potential events that represent risks to the achievement of strategic goals, or to opportunities to gain competitive advantage. ERM is an integral and inseparable part of good governance, management practice, performance culture and processes that are the core of University business. The University participating in events or entering into arrangements which provide the opportunity to host and extend entertainment (which may or may not involve the provision of hospitality) to invited guests. Environmental Management involves the systematic approach to reducing environmental impacts through policies, practices, and processes that promote resource efficiency, biodiversity protection, and sustainability best practices. Defined by the Tertiary Education Quality and Standards Agency (TESQA) this is a measure of the study load, for a year, of a single student undertaking a course of study on a full time basis. A unit that is deemed to lead to equivalent learning outcomes to another unit. Evacuation Diagram means a map of the building and surrounding area that details the emergency features of the building, the escape route and assembly point. In the context of the University Resident Conduct Policy, eviction means an immediate and permanent termination of a person’s entitlement to reside at or visit or use the University’s residential services or facilities on disciplinary grounds where, because of the serious or repeated nature of the offence, a penalty greater than suspension or exclusion is called for. Eviction is the strongest penalty that can be applied by the Residence Manager and may be applied in the case of a breach of disciplinary probation. A situation which is beyond the student's control, is not reasonably foreseeable and which prevents the student from engaging in a University activity. Examples may include sudden illness or disability; loss of employment; an inability to obtain a student visa; death of the student or a close family member (parent, sibling, spouse or child); natural catastrophe; or a political or civil uprising. In the context of the University Resident Conduct Policy, exclusion means a person is denied access to or use of the University’s residential services or facilities for a specified period of time, and/or participation in a specified residential activity or event. Defined by the Australian Skills Quality Authority (ASQA) as: A lower-level qualification a student may graduate from, prior to completing the full requirements of the course they were admitted to. See also the glossary definitions for "course nest", "integrated course", and "nested course". A set of coherent units of study that has been accredited to be delivered over more than one unit offering. The credit points for each unit offering count towards the course and, once all the unit offerings have been completed, towards the student's GPA. An audit of financial statements undertaken in accordance with laws and external auditing standards by an external auditor who is independent of the University. Refers to digital services not managed by the University e.g. YouTube, Vimeo, social media sites Refers to a staff member engaging in any employment or business in addition to their paid employment with the University. Employment includes both work in which an individual is financially remunerated and voluntary work in which an individual receives no financial remuneration. External referencing means a process through which a higher education provider compares an aspect of its operations with an external comparator(s) e.g., comparing the design of a course of study and/or student achievement of learning outcomes with that of a course from another provider. (definition from TEQSA Guidance Note: External Referencing) An organisational and academic unit in the University that delivers courses and conducts research. The provisions in the Copyright Act, which cover copying for (personal) research or study, criticism or review, reporting the news, parody and satire, and purposes related to judicial proceedings. A circumstance in which the university partially or fully pay the fee of a student A circumstance in which the university charges no fee or a discounted fee to a student, to complete a degree Feeding infants and young children means providing nutrition to an infant or young child. This includes, but is not limited to: Defined by the Tertiary Education Quality and Standards Agency (TESQA) as the classification system (split in to three levels) used by higher education providers to classify courses of study, specialisations and units of study. Field of education groupings of courses and specialisations are on the basis of similarity of potential professions, rather than similarity of content, while units of study are coded on the basis of a likeness in terms of their subject matter. Defined by the Tertiary Education Quality and Standards Agency (TESQA) as financial resources and financial management capacity to sustain higher education provision consistent with the requirements of the Provider Registration Standards outlined in the Higher Education Standards Framework (Threshold Standards) 2021. Defined by the Australian Skills Quality Authority (ASQA) as the requirements made under section 158 of the National Vocational Education and Training Regulator Act 2011 or equivalent requirements made or adopted by the VET Regulator of a non-referring State as the case requires. Means a person who is an Australian Aboriginal and/or Torres Strait Islander person, who identifies as an Australian Aboriginal and/or Torres Strait Islander person, and who is accepted as an Australian Aboriginal and/or Torres Strait Islander person in the community where they live or have lived. Employment for a specified term, for which the contract will specify the starting and finishing dates of employment. All registered passenger and commercial vehicles owned, leased, or otherwise held by the University and used for University business or study. This includes but is not limited to 2WD and 4WD cars, all terrain and utility terrain vehicles, buses, trucks, trailers, plant vehicles and equipment, utilities, vessels, boats, and watercraft. Foreign entities include: a. Foreign countries or their national governments (including departments and agencies) or political subdivisions or their governments (including departments or agencies) of a foreign country; and b. Universities that are located in a foreign country and do not have institutional autonomy. Corporations that operate on a commercial basis are not classified as foreign entities. A full definition of ‘foreign entity’ can be found in the Australia’s Foreign Relations (State and Territory Arrangements) Act 2020. When governments, including Australia’s, try to influence deliberations on issues of importance to them. Foreign influence activities, when conducted in an open and transparent manner, are a normal aspect of international relations and diplomacy and can contribute positively to public debate. Occurs when activities are carried out by, or on behalf of a foreign actor, which are coercive, covert, deceptive or corrupting and are contrary to Australia’s sovereignty, values and national interests. The term used to distinguish complaints that use a formal complaints-resolution process from complaints about matters that are resolved readily without entering into a formal process. Learning that takes place through a structured program of learning that leads to the full or partial achievement of an officially accredited qualification A frequent, interactive form of assessment of student academic progress that aims to identify learning needs in an ongoing and dialogic cycle, and fine-tune teaching in line with identified learning and teaching needs. Gender is part of a person’s personal and social identity. It refers to the way a person feels, presents and is recognised within the community. A person’s gender may be reflected in outward social markers, including their name, outward appearance, mannerisms and dress. Affirmation may involve social, medical and/or legal processes to affirm a person’s gender identity. The National Higher Education Code to Prevent and respond to Gender-Based Violence defines gender based violence as any form of physical or non-physical violence or abuse by a person that is underpinned by gender-based power inequalities, rigid gender norms and gender-based discrimination that results in, or is likely to result in, harm, coercion, control, fear or deprivation of liberty and autonomy. A unit that is not compulsory for an award but contributes to the credit point requirement for that award. General elective units are designed to provide an opportunity for breadth of learning. The transferable, non-discipline specific skills that a graduate may achieve through learning that can be applied in study, work and life contexts. The four broad categories in the AQF are: fundamental skills; people skills; thinking skills and personal skills. means policy or procedure published in the Governance Document Library. Policies and procedures are collectively called ‘governance documents’ and are often referred to as ‘policy’ or ‘University policy’. Defined by the Tertiary Education Quality and Standards Agency (TESQA) as the body with ultimate decision-making authority over the higher education provider and its operations. Defined by the Tertiary Education Quality and Standards Agency (TESQA) as standards set by each higher education provider, they involve analysing the aggregation of final grades using data by subject, course of study, student cohort or other grouping. Grade distributions may be determined using norm-referencing methods, criterion-referencing methods, or a combination of both. Criterion-referencing requires a focus on identified learning outcomes and provides transparency for students. The average of the grades a student has achieved, weighed by the credit points or hour value of the units. A student who is deemed to have completed requirements for an award of the University but has not yet had the award conferred. A student who has had an award conferred. Defined by the Tertiary Education Quality and Standards Agency (TESQA) as generic learning outcomes that refer to transferable, non-discipline specific skills that a graduate may achieve through learning that have application in study, work and life contexts. An issue or concern that is raised for resolution through a complaint. Grievance is used generically, whether the grievance is considered minor or more serious in nature. Behaviour that is unwelcome, for example, making a person feel intimidated, insulted or humiliated. Harassment is often unsolicited and repeated, and usually unreciprocated. Sexual harassment is included in this definition and is a particularly serious form of harassment. It involves conduct, including the use of work and remarks, of a sexual nature. Refers to a person who is registered as a health professional with the Australian Health Practitioner Regulatory Agency. Defined by the Australian Skills Quality Authority (ASQA) as an employee or agent of the organisation with duties of such responsibility that his or her conduct may fairly be assumed to represent the organisation in relation to the business of providing courses. Defined by the Tertiary Education Quality and Standards Agency (TESQA) as: Higher education coursework courses include award courses, which lead to a qualification recognised by the AQF, and non-award courses, including enabling, foundation, preparatory, bridging, study abroad, international exchange, and other types of accredited non-award courses. Defined by the Tertiary Education Quality and Standards Agency (TESQA) as: a person who offers or confers a regulated higher education award for the completion of a course of study provided wholly or partly in a Territory. Defined by the Tertiary Education Quality and Standards Agency (TESQA) as functions such as: Defined by the Tertiary Education Quality and Standards Agency (TESQA) as set by the Minister for Education and Training on the advice of a panel with expertise in the delivery of higher education, the HES Framework is the minimum level of achievement that a provider must meet and maintain to registered to deliver higher education courses of study. Defined by the Tertiary Education Quality and Standards Agency (TESQA) as a legislative advisory body, established under the Tertiary Education Quality and Standards Agency Act 2011 (TEQSA Act), with responsibility related to the standards for delivery of higher education in Australia. More information is available on the Department of Education and Training’s HESP page. The HESA Act provides for the Commonwealth to give financial support for higher education and certain vocational education and training through: The Faculty in which a Higher Degree by Research candidate is enrolled. The Menzies School of Health Research is the home faculty for students of Menzies. The University providing meals or refreshments to visitors of the University or other off-campus locations for business reasons, organising other functions which further the objectives of the University, or entertaining individuals at special events conducted on University grounds or other locations. Non-related persons living in the same household. Outcome or consequence of the risk (or event) if it were to occur. Improper conduct is defined in the ICAC Act 2017. Improper conduct includes corrupt conduct, misconduct, unsatisfactory conduct and anti-democratic conduct. Corrupt conduct Corrupt conduct is conduct engaged in by a public officer that is an offence in the NT or elsewhere, for which the maximum penalty is imprisonment for a term of at least 2 years, with or without a fine, and where the conduct is connected to public affairs. Corrupt conduct is also the behaviour or actions of a public officer that might result in the public officer being dismissed or terminated from their role, is connected to public affairs, and involves: Corrupt conduct includes the behaviour or actions of anyone that could harm public confidence in public administration and that involves: Corrupt conduct is also conduct that constitutes an offence against the administration of law and justice or an offence prescribed by regulation, the doing of which would adversely affect directly or indirectly the honest, impartial or effective performance of official functions. Misconduct Misconduct involves the behaviour or actions of a public officer or public body that that are connected to public affairs and constitute an offence, whether in the Territory or elsewhere, for which the maximum penalty is a fine or imprisonment for a term of less than 2 years, with or without a fine. Misconduct also includes certain behaviours or actions that would lead to disciplinary action, other than dismissal or termination. Misconduct also includes a breach or public trust by a judicial officer, the Director of Public Prosecutions, a public body, minister, MLA or local councillor. Unsatisfactory conduct Unsatisfactory conduct occurs when a public officer’s or public body’s behaviour or actions are connected to public affairs and involve: To be unsatisfactory conduct, it must result in: Anti-democratic conduct Anti-democratic conduct is behaviour or actions by any person or organisation that constitute an offence under the Electoral Act 2004 or Chapter 8 Local Government Act 2019, or Chapter 8 Local Government Act 2008 (before its repeal) that affect, or are intended to affect: In the absence of and is used to refer to a conferral that happens without a student attending a graduation ceremony or council meeting. Incident Management Team (IMT) means a multi-disciplined team that provides executive-level emergency and critical incident management on behalf all University locations. The IMT are delegated tasks by the Critical Incident Controller (CIC) where required during a critical incident or event. The default IMT is identified under key roles and responsibilities, which can be tailored to each incident. An incoming loan means any work of art or object borrowed by the University for a specific period of time, as specified in an Incoming Loan Agreement or similar Outgoing Loan Agreement provided by another cultural institution and signed by the University and the lender. A unit in which a student negotiates an independent learning plan with a supervisor. Defined in the Standards for Registered Training Organisations 2015 as the validation that is carried out by a validator or validators who: Defined in the Standards for Registered Training Organisations 2015 as the bodies that have a stake in the services provided by RTOs. These can include, but are not limited to: Defined in the Standards for Registered Training Organisations 2015 as the Commonwealth, State and Territory ministerial council established by the Council of Australian Governments (COAG), or its successor. Defined in the Standards for Registered Training Organisations 2015 to include, but is not limited to, strategies such as: exchanging knowledge, staff, and/or resources with employers, networks and industry bodies. Defined in the Standards for Registered Training Organisations 2015 as Committees made up of people with experience, skills and knowledge of particular industry sectors which will ensure that training packages meet the needs of employers. Defined in the Standards for Registered Training Organisations 2015 as a body or organisation responsible for the regulation and/or licensing arrangements within a specific industry or occupation. Learning gained through work, social, family, hobby or leisure activities and experiences. Unlike Formal or Non-Formal Learning, Informal Learning is not organised or externally structured in terms of objectives, time or learning support. The abilities, knowledge, and standards of conduct and performance that are essential for a student to achieve the learning outcomes of a course or unit. These may include compulsory standards set by professional registration, or accreditation bodies. The exposure arising from a specific risk before controls have been put in place, e.g., before any action has been taken to manage the risk A course that has one or more lower AQF level courses entirely contained within it. The lower-level course is called a nested course. The various rights which the law gives for the protection of creative effort of a person or group of people. Intellectual property is customarily divided into copyright and rights related to copyright subject to the Copyright Act 1968, and technical or industrial intellectual property that may be protected as registered intellectual property or by common law. A formal document that defines the internal audit purpose, authority and responsibility. It establishes internal audit’s position within the University; authorises access to records, personnel, and physical properties relevant to the performance of engagements; and defines the scope of internal audit activities. A high-level risk-based internal audit plan that identifies the areas of the University to be independently reviewed, together with the related business strategies, objectives and risks, with indicative objectives, scope, timing, and resourcing budget. An independent, objective assurance and consulting activity designed to add value and improve the University’s operations. It helps the University accomplish its strategic goals by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control and governance processes. A student studying in Australia who is not an Australian citizen, Australian permanent resident or New Zealand citizen, and is required to hold a visa to study in Australia and liable for international student fees (ISF) payable to the University either by the student or a sponsor. Defined by the Tertiary Education Quality and Standards Agency (TESQA) as courses offered through collaborative or cooperative arrangements between two or more higher education providers. Defined by the Tertiary Education Quality and Standards Agency (TESQA) as senior executive officers such as: A group of people who are genetically closely related by ties of blood and marriage or its equivalent, i.e. parents and children, siblings, cousins, aunts and uncles. Defined by the Australian Skills Quality Authority (ASQA) as a person being trained and/or assessed by the provider for the purpose of issuing AQF certification documentation. A software application which provides tools that assist with the administration and delivery of online education. Defined by the Tertiary Education Quality and Standards Agency (TESQA) as the expression of the set of knowledge, skills and the application of the knowledge and skills a person has acquired and is able to demonstrate as a result of learning. A period of absence from studies at the University. Defined by the Australian Skills Quality Authority (ASQA) as compliance with an eligibility requirement for an occupational licence or a legislative requirement to hold a particular training product in order to carry out an activity A general description of probability or frequency of the risk occurring. The lines of defence model is a visual representation of the different mechanisms (defences) that all work together to manage risks and ensure that controls are implemented and effective. It helps to provide a coordinated approach for managing the University’s risks. Sending video and audio signals in real time over the internet. Local Incident Controller (LIC) means a designated employee responsible for the initial assessment and notification of a localised incident in University locations. Any negative consequence or adverse effect, financial or otherwise. An approved series of units, culminating in advanced level units, that develops an advanced understanding in a distinct academic field within a Bachelor degree course. In the context of the Complaints Policy – Students, refers to an outcome based on false, misleading or irrelevant information, or influenced by alleged bias or discrimination, or a decision that is not supported by the evidence, but does not include cases where the complainant simply disagrees with a decision. Under section 29(1) of the Tertiary Education Quality and Standards Agency Act 2011, a registered higher education provider is required to notify TEQSA if any of the following events occur or are likely to occur: Material changes to an accredited course of study or to the operations of a higher education provider may lead TEQSA to take regulatory action. Any action we take will be mindful of not discouraging change, innovation and continuous improvement. A certification of assessed learning in a given subject area or capability, which may be additional, alternative or complementary, or a component of, a unit or course. An approved series of units, that develops a foundational understanding in a distinct field within a Bachelor degree course. Defined by the Tertiary Education Quality and Standards Agency (TESQA) as the range of options for study available to students. Examples include: Defined by the Tertiary Education Quality and Standards Agency (TESQA) as quality assurance, control processes and activities such as peer review that aim to assure: Moderation of assessment processes establish comparability of standards of student performance across, for example, different markers, locations, subjects, providers and/or courses of study. Defined by the Australian Skills Quality Authority (ASQA) as a group of learning outcomes in a VET accredited course where it can be established that it is not possible to develop an appropriate unit of competency. Australia and New Zealand’s official tertiary credentials digital platform for universities, TAFE and tertiary education providers. It provides students and graduates with secure access to certified, official qualification records and enables them to share their records with third parties (i.e. employers) online. A unit that is specified in a Training Package or Accredited Course. Students select a certain number to complete the course or obtain a specific set of skills. Defined by the Tertiary Education Quality and Standards Agency (TESQA) as the Code provides nationally consistent standards for the conduct of registered providers and the registration of their courses. These standards set out specifications and procedures to ensure that registered providers of education and training courses can clearly understand and comply with their obligations. The statutory body of the Australian Government responsible for research funding directed towards the maintenance and promotion of public and individual health. Defined by the Tertiary Education Quality and Standards Agency (TESQA) as the process was developed in 2000 and revised in 2007, these protocols were a key element of the national quality assurance framework for Australian higher education. The National Protocols were drafted as guidelines rather than standards and did not contain measures of performance. Aspects of the National Protocols were incorporated into the Higher Education Standards Framework (Threshold Standards) 2021. Defined by the Australian Skills Quality Authority (ASQA) as the register maintained by the Commonwealth Department responsible for VET and referred to in section 216 of the National Vocational Education and Training Regulator Act 2011. Defined by the Tertiary Education Quality and Standards Agency (TESQA) as the authoritative source of information on the status of registered higher education providers in Australia. The National Register was established and maintained under section 198 of the Tertiary Education Quality and Standards Agency Act 2011. The Australian Skills Quality Authority (ASQA), the national body responsible for registering training providers and accrediting courses in Australia. Defined by the Australian Skills Quality Authority (ASQA) as the logo used nationally to signify training packages and VET accredited courses. A higher education course that is contained within a higher AQF level course. The higher-level course is called an integrated course. may indicate that: Defined by the Tertiary Education Quality and Standards Agency (TESQA) as a course leading to a qualification or an award not covered by the Australian Qualifications Framework (AQF). Registered higher education providers can apply to TEQSA for accreditation of a non-AQF course where the award or qualification is similar to a qualification covered by level 5, 6, 7, 8, 9 or 10 of the AQF (other than an award offered or conferred for the completion of a vocational education and training course). In line with this, non-award short courses, for example, do not fall within our regulatory functions under the TEQSA Act as they would not be regarded as similar. Non-AQF qualifications or awards must not use AQF terminology. The occurrence when the requirements of the University’s legislative, regulatory and policy obligations and accreditation / registration conditions are not fulfilled. Learning that takes place through a structured program of learning but does not lead to an officially accredited qualification. A single event/engagement or irregular, intermittent and/or unpredictable events, rather than an ongoing or standing activity. Occupant means a person who resides or is present in a building, vehicle, seat, etc., at a given time. On Scene Commander (OSC) means a designated employee responsible for the initial assessment and control of a localised incident in University locations. This is the University’s Security employees (or appointed employees) who will take control of a scene and liaise with the Emergency Services. Defined by the Australian Skills Quality Authority (ASQA), Operations of an RTO include training, assessment and administration and support services related to its registration, including those delivered across jurisdictions and offshore. A faculty, centre or other academic unit; a department, or other administrative unit within the University. A loan available to eligible undergraduate domestic students who undertake some of their program overseas. Refers to the copyright laws of other countries where the University delivers educational programs. An outgoing loan means any work of art or object lent by the University for a specific period of time, as specified in an Outgoing Loan Agreement or similar Incoming Loan Agreement provided by another cultural institution and signed by the University and the borrower. Being represented by an oversized number or hours of assessments, the repeated assessment of the same learning outcomes, an excessive use of the same type of assessment or an exclusive focus on summative assessments. An organisation, in conjunction with whom the University offers a program of study or a component of a program of study. Defined by the Tertiary Education Quality and Standards Agency (TESQA) as allowing students to move through Australian Qualifications Framework (AQF) qualification levels with full or partial recognition for the completed course of study and/or learning outcomes they already have. A form of assessment in which students use assessment criteria and a sound academic judgement to assess each other’s performance or academic work, without reference to other professionals or teaching staff. Defined by the Australian Skills Quality Authority (ASQA) as a performance assessment (audit) or compliance audit undertaken by the VET Regulator. Refers to being represented by a number of benchmarks that are used to assess the achievement of standards. As capabilities, attributes and specific information of a standard for student performance, criteria indicate the degree in which students meet expectations related to what they should know and be able to do, as expressed by intended learning outcomes and the varying gradients of grades. Defined by the Australian Skills Quality Authority (ASQA) as includeing a body politic or corporate as well as an individual. Person using violence is a term used to refer to a person who uses violence, abuse or coercive control against a current or former intimate partner, or a member of their family or household, regardless of whether they have been convicted of a crime. This term separates the behaviour from the person and recognises the potential for people to change their behaviour (Domestic, Family and Sexual Violence Action Plan 2, NT Gov). Personal Emergency Evacuation Plan (PEEP) is a plan designed for any occupant who requires assistance during an emergency, e.g. mobility or visually impaired. A person who a student of the University interacts with and provides services to while on placement. Placement clients include patients, school and childcare students, customers, and other clients of the student and/or their placement provider. The presentation of the thoughts or works of another as one's own. This includes: Copying or paraphrasing material from any source without due acknowledgment Using another's ideas without due acknowledgment Working with others without permission and presenting the resulting work as though it was completed independently. Self-plagiarism (reusing your own work that has been submitted previously as an assessed item for another course). A tangible item controlled by the University that is either: A unit that a student must successfully complete in order to enrol in another specified unit. A unit that a student may not undertake towards a particular course by virtue of having passed a specified related unit. In the context of the Scholarships and Prizes Policy, a prize means an amount of money and/or other benefit donated to or given by the University to reward a specified student achievement. A Prize can also encapsulate an Award or Bursary. Procedural fairness (also called natural justice) is a principle applied by CDU when making decisions about complaints, appeals, and conduct. Essential elements include: • Giving the respondent a reasonable opportunity to be heard. If the matter involves misconduct, the respondent should know what the allegation against them is in sufficient detail so that they can answer it; • Giving the respondent reasonable opportunity to respond before the decision is made; • Genuinely considering all the evidence without bias; and • Basing the decision on evidence that supports it. Defined by the Australian Skills Quality Authority (ASQA) as activities that develop and/or maintain an individual’s skills, knowledge, expertise and other characteristics as a trainer or assessor. This includes both formal and informal activities that encompass vocational competencies, currency of industry skills and knowledge and practice of vocational training, learning and assessment, including competency based training and assessment. Examples of professional development activities include: For higher education teaching academics, professional experience is experience gained through employment in a field relevant to their teaching and at an appropriate level to be assessed for equivalence to academic qualifications. Professional experience includes demonstrable experience, recognised by relevant cultural authorities, of maintaining and/or revitalising First Nations knowledge practices, such as cultural, language, ceremonial and/or environmental practices. Defined by the Tertiary Education Quality and Standards Agency (TESQA) as managers employed in the provider assessment and evaluation area of TEQSA who manage activities relating to a higher education provider. Defined by the Tertiary Education Quality and Standards Agency (TESQA) as relateing to a category of provider outlined in the Higher Education Standards Framework (Threshold Standards) 2021. An accredited complete course comprising structured units of learning leading to the certification of an AQF award. A social construct used to group people. Race was constructed as a hierarchal human grouping system, generating racial classifications to identify, distinguish and marginalise some groups across nations, regions and the world. Race divides human population into groups often based on physical appearance, social factors and cultural backgrounds. Adjustments that can be made to enable a student with disability to participate in education on the same basis as students without a disability. An adjustment is reasonable if it successfully balances the interests of all parties affected and does not compromise the academic standards or inherent requirements of a unit or course. In the context of the Bullying, Harassment and Discrimination Policy, reasonable management action is performance management or a disciplinary process that is carried out fairly, transparently and justly. refers to the Copyright Act 1968 and allows the University, staff, and students to communicate a reasonable portion of a literary or dramatic work for educational purposes. The amount of a work that is deemed reasonable is generally not more than 10% or one chapter, but the exact amount depends on the format of the work in question. See the CDU Library website or contact askthelibrary@cdu.edu.au for more information. Defined by the Australian Skills Quality Authority (ASQA) as a written, printed, or electronic document providing evidence that activities have been performed. Defined by the Tertiary Education Quality and Standards Agency (TESQA) as a record of all learning leading to an Australian Qualifications Framework (AQF) qualification or an accredited unit in which a student is enrolled. This may be called a A person or agency authorised and managed by the University to recruit students on its behalf in accordance with Standard 4 of the National Code. A training organisation that is listed as a Registered Training Organisation on the National Register referred to in section 216 of the National Vocational Education and Training Regulator Act 2011. Defined by the Australian Skills Quality Authority (ASQA) has the meaning given in the Student Identifiers Act 2014. Defined by the Australian Skills Quality Authority (ASQA) as an RTO by the VET Regulator, where that registration is then entered on the National Register. Defined by the Tertiary Education Quality and Standards Agency (TESQA) as Defined by the Tertiary Education Quality and Standards Agency (TESQA) as risk events (regarding the University’s operations and performance) that result in the University not complying with its regulatory obligations or result in having conditions applied (retrospectively or prospectively) that adversely impact the University. Moving to a different location and changing one’s place of residence. Normally this means moving to a new city or town where a campus is located. refers to making copies of third-party copyright content. The creation of new knowledge and/or the use of existing knowledge in a new and creative way to generate new concepts, methodologies, inventions or understandings. This can include the combination and analysis of previous research to the extent that it is new and creative. This definition of research is consistent with a broad notion of research and development ('R and D') as comprising ‘creative work undertaken on a systematic basis in order to increase the stock of knowledge, including knowledge of human-kind, culture and society, and the use of this stock of knowledge to devise new applications’. Any contract relating to research, research consultancy, and research funding in which the University is involved. The scheme which provides block grants, on a calendar year basis, to eligible higher education providers to support research training for domestic students undertaking degrees by research. A unit in which a student is supervised to undertake independent learning and research, typically in Honours, Master and Doctoral courses In the context of the University Resident Conduct Policy, Residence Manager means a person appointed by the Vice-Chancellor as being primarily responsible for the operation and management of a University Residence, and includes a person acting in or carrying out the duties of that office from time to time. In the context of the University Resident Conduct Policy, a resident means a student of the University or other person who is residing in a University residence from time to time. In the context of the University Resident Conduct Policy, Resident Leader means a person who is a current resident and also employed by the university residence in a leadership capacity. The remaining level of risk after effective controls have been put in place/implemented – the risk remaining after you’ve reduced the risk, removed the source of the risk, modified the consequences, changed the probabilities, transferred the risk, or retained the risk. The purchase of goods or services from a supplier or service provider selected to minimise environmental and social impacts, and promote good ethical and human rights practices. Rest period means a period of time when an artwork is taken off display in order to ensure its long-term preservation and to avoid overexposure to light and fluctuating climactic conditions. Defined by the Tertiary Education Quality and Standards Agency (TESQA) as a decision covered by section 183 of the Tertiary Education Quality and Standards Agency Act 2011. The uncertainty associated with the delivery of the strategic goals of the University, which could result in either a positive or negative outcome. A systematic process to understand the nature, sources and causes of risk that have been identified, study the consequence of risk, deduce the level (severity) of risk (inherent or residual risk score) examine the controls that exist. Risk analysis is a sub component of risk assessment. The amount and type of risk that the University is willing to pursue or retain, as endorsed by senior management and approved by the University Council. Risk appetite reflects CDU’s willingness to take on risk as derived from its capacity to bear risk and the philosophy, or attitude, towards risk taking. A systematic process of evaluating potential risks that may be involved in an activity. It is made up of three separate parts: risk identification, risk analysis, and risk evaluation. Terms of reference by which risk is assessed and which is used to evaluate the significance or importance of risks and determine whether a specified level of risk is acceptable or tolerable. A consistent, structured and systematic approach to assessing a provider’s risk by using a standard format and set of risk indicators across areas of institutional practice and outcomes that are central to all providers, and which allows for expert judgement and consideration of a providers’ history, context and own risk management within the risk assessment process and forms part of TEQSA’s approach to quality assurance. To establish the context means to define the external and internal parameters that give rise to risk and which the University must consider when it manages its risks: Process of comparing the risk analysis results with the risk assessment criteria to determine the severity of a risk and whether a specified level of risk is acceptable or tolerable. A process that is used to find, recognise, and describe the risks that could affect the achievement of the University’s strategic goals. Risk identification is a sub component of risk assessment. A coordinated set of components (processes, activities and methods) that are used to support and sustain risk management throughout the University. It includes all the processes involved in identifying, assessing and evaluating risks, assigning ownership, taking actions to mitigate or anticipate them, and monitoring and reviewing progress. The systematic application of management policies, procedures and practices to a set of activities intended to establish the context, communicate and consult with stakeholders, and identify, analyse, evaluate, treat, monitor, record, report, and review risk. To reduce the likelihood or impact of the risk, or both. The ongoing process of managing risk by tracking and evaluating the level of risk and the effectiveness of the mitigating actions implemented by the University. Risk Owner is the person or entity that has been given the authority to manage a particular risk(s) and is accountable for doing so. A written description of a set of risks. A risk profile can include the risks that the entire University must manage, or only those that a particular function or part of the University must address. Actions taken to lessen the likelihood, negative consequence, or both, associated with a risk. Record of risks identified through a risk assessment process - documents the risk, its causes and consequences, the assessment of risk in terms of likelihood and impact, relevant mitigation/control activities and actions, risk and action owners, and performance against risk appetite. Acceptance of the burden of loss, or benefit of gain from a particular risk. The level of risk by multiplying the likelihood of the risk occurring X the impact of the risk if it were realised. Shifting the responsibility for the management of risk to a second party through legislation, contract, insurance or other means. Accountability for the risk remains with the first party. Process of selection and implementation of measures to modify or manage the risk – reduce the risk, accept the risk, transfer the risk, or terminate the activity or circumstance giving rise to the risk. Defined by the Australian Skills Quality Authority (ASQA) as the registration identifier given to the RTO on the National Register. A scholarship, provided by the Commonwealth Government, as part of the Research Training Program, to support the living expenses of Higher Degree by Research candidates. Financial and tuition safeguards including sufficiently resourced contingency plans for teaching out a course of study, or transitioning affected students to an equivalent course of study. Also included in this definition is the refunding of tuition fees and other charges paid in advance for services not delivered - whether directly by a provider or through a tuition protection scheme. In the context of the Scholarships and Prizes Policy, a scholarship means an award to support students, usually financially, on the basis of specified criteria and conditions, for a minimum of one (1) semester, up to a maximum duration of a full course of study. Those activities concerned with gaining new or improved understanding, appreciation and insights into a field of knowledge, and engaging with and keeping up to date with advances in the field. This includes advances in ways of teaching and learning in the field and advances in professional practice, as well as advances in disciplinary knowledge through original research. In the context of the Scholarships and Prizes Policy, means a panel created to assess scholarship applicants, generally comprising at least three (3) members. The scholarship selection panel members may individually assess the applicants, and/or meet to discuss the selection and ranking. Defined by the Australian Skills Quality Authority (ASQA) as the training products for which an RTO is registered to issue AQF certification documentation. It allows the RTO to: The process where students are using criteria, methods, techniques and tools to measure their own learning performance and evaluate the outcomes of their work. An employee of the University holding the position of Vice-Chancellor and President, Vice-President, Assistant Vice- Chancellor, Provost, University Secretary, Deputy Vice-Chancellor, Pro Vice-Chancellor, Chief Financial Officer or equivalent. A staff member of the University holding the position of Director, College Dean or equivalent. Research that has direct and significant military, dual-use, or national security implications. Defined by the Australian Skills Quality Authority (ASQA) as training, assessment, related educational and support services and/or any activities related to the recruitment of prospective learners. It does not include services such as student counselling, mediation or ICT support. Sexual violence is an umbrella term that includes any sexual behaviours or sexual acts that are committed against a person’s will. Such acts include sexualized touching, sexual abuse, sexual assault, rape, sexual harassment and intimidation, and forced or coerced watching or engaging in pornography. Sexual violence can also be non-physical and include unwanted sexualized comments, intrusive sexualized questions or harassment of a sexual nature. (National Plan to End Violence against Women and Children 2022 – 2023, Australian Government). Sexual exploitation is any actual or attempted abuse of a position of vulnerability, differential power, or trust for sexual purposes. It includes profiting monetarily, socially, or politically from sexual exploitation of another. Sexual exploitation can also occur through transactional sex and/or fraternisation. It may occur in person, over the phone and/or in virtual spaces - including via social media. A unit offered by another higher education provider or registered training organisation but, through a credit transfer, counted towards the student's total credit points requirement. Defined by the Australian Skills Quality Authority (ASQA) as a single unit of competency or a combination of units of competency from a training package which link to a licensing or regulatory requirement, or a defined industry need. Organisations that support IRCs to develop the training packages that industry needs. The inhalation and exhalation of the smoke of burning tobacco, herbs or drugs. Smoking includes the use of cigarettes and other tobacco related products or other devices used for similar purpose. An approved series of units within a higher education course. A specialisation arises where there are different academic foci within a course that warrant separate recognition, but where the differences are still within the field of study on which the course learning outcomes are based. A unit that is compulsory for a major, minor, or specialisation within an award course. Specialist elective units directly address the course learning outcomes and should address the University’s graduate attributes. means all forms of expressive conduct including oral speech and written, artistic, musical and performing works and activity and communication using social media; the word ‘speak’ has a corresponding meaning. Anyone employed by the University and includes all continuing, fixed-term, casual, adjunct or honorary staff or those holding University offices or who are a member of a University committee. The term ‘employee’ may also be used in Governance documents and its meaning is identical. Any agreement made using the University approved standard contract template or University standard purchase orders or previously reviewed by Governance, including fast track agreements and schedules to umbrella agreements. Defined by the Australian Skills Quality Authority (ASQA) as the standards made under subsection 188(1) of the National Vocational Education and Training Regulator Act 2011 or the equivalent requirements adopted by a non-referring State. Defined by the Australian Skills Quality Authority (ASQA) as a statement issued to a person confirming that the person has satisfied the requirements of the unit/s of competency or accredited short course specified in the statement. Defined by the Australian Skills Quality Authority (ASQA) the purposes of these Standards, a random sample of appropriate size is selected to enable confidence that the result is sufficiently accurate to be accepted as representative of the total population of assessments being validated. Section 113P in the Copyright Act allows the copying and communication of copyright material by educational institutions. This section replaces the previous Part VA and VB provisions and came into effect 1st January 2019. A person prescribed as a student of the University under the Charles Darwin University (Student of the University) By-laws . Student Accommodation refers to CDU owned accommodation and formally affiliated third party accommodation only. Defined by the Tertiary Education Quality and Standards Agency as the proportion of students commencing a course of study in a given year who neither complete nor return in the following year. It does not identify those students who defer their study or transfer to another institution. The ‘drop out’ rate from providers represents one dimension of the effectiveness of the delivery of educational services. NOTE: The Risk Assessment Framework is a key reference explaining measures such as attrition rates. Appendices 1 and 2 provide detailed descriptions of key measures and elements used and their calculations. Defined by the Tertiary Education Quality and Standards Agency as all students commencing a course of study in a particular year. Student cohorts may be classified by: Defined by the Tertiary Education Quality and Standards Agency as the rate of completion for a cohort of students completing in minimum time. Defined by the Australian Skills Quality Authority (ASQA) as having the meaning given in the Student Identifiers Act 2014. A measure of educational achievement and the effectiveness of educational delivery. The student progress rate measures successful student subject load. NOTE: The Risk Assessment Framework is a key reference explaining measures such as student progress rates. Appendices 1 and 2 provide detailed descriptions of key measures and elements used and their calculations. A student who is elected or appointed to a University committee or the CDU Students Council. The fee that higher education providers can charge for student services and amenities on a non-academic nature such as; sporting and recreational activities, employment and career advice, child care, financial advice, and food services. A senior member of the Student Support team, such as the Associate Director Student Support, Team Leader Counselling, and Team Leader Access and Inclusion. An approach to audit that focuses on the practices and behaviours of providers, as well as checking on the compliance of providers’ systems and processes. The hours of effort expected of a student to achieve the required learning outcomes. Study hours include independent study time and contact hours. Defined by the Tertiary Education Quality and Standards Agency as a separate unit of study and a combination of subjects make up a course of study. Substantial philanthropy refers to private donations to the University substantial enough to have a significant positive impact, such as supporting the development of new facilities and assets, or providing ongoing funding for scholarships and professorial chairs. This may include ongoing support, several donations, or a single large donation such as a bequest. A measure of students’ knowledge, skills and abilities through testing and examinations that lead to a mark, which is a summarised form that indicates the level of student performance, achievements and capabilities. Summative assessments are determining student readiness for promotion from one level to the next. In the context of the Complaints Policy – Students, a support person refers to a person that a student can nominate to provide them with emotional support and reassurance. This person is not an advocate and therefore cannot act for the student. Defined by the Tertiary Education Quality and Standards Agency as a member of staff of a higher education provider without an academic staff classification who provides support functions for teaching and/ or research activities. Examples of support functions include: In the context of the University Resident Conduct Policy, suspension refers to the temporary removal from a university residence. Sustainability refers to living within the planet’s resources without causing irreversible environmental harm, ensuring ecological, social, and economic well-being for present and future generations. Sustainability Leaderships refers to the University’s role in fostering sustainability initiatives, setting measurable goals, and embedding sustainability principles into governance, education, research, operations, and community engagement. Sustainability Plan is the strategic framework guiding the University’s sustainability initiatives, aligning with this policy and the United Nations Sustainable Development Goals (SDGs) to set measurable key performance indicators (KPIs) for sustainability progress. Sustainable Development is development that meets the needs of the present without compromising the ability of future generations to meet their own needs. The anticipated level of risk following the application of controls (in place, underway or planned) and which the Risk Owner is willing to tolerate in line with risk appetite. The Australian Government agency that regulates and assures the quality of Australia’s higher education sector. Defined by the Tertiary Education Quality and Standards Agency as an official certification document that confirms a qualification has been awarded to an individual. In Australia this may be called an award, parchment, laureate or certificate. Includes textbooks, eBooks, worksheets, newspapers, magazines, novels, journals and material from online/websites. Body of work submitted as part of a research unit that presents the research and findings of the student. Defined by the Australian Skills Quality Authority (ASQA) as any party that provides services on behalf of the RTO but does not include a contract of employment between an RTO and its employee. Defined by the Tertiary Education Quality and Standards Agency as where a higher education provider has, or intends to have, aspect of its course(s) of study carried out by a partner, agent or third-party arrangement. These arrangements may include: Refers to copyright content not owned by the University. Defined by the Australian Skills Quality Authority (ASQA) Threshold Standards are: (a) the Provider Standards, which are: and (b) the Qualification Standards. Defined by the Australian Skills Quality Authority (ASQA) as persons who provide training. Defined by the Australian Skills Quality Authority (ASQA) as the process used by an RTO or a third party delivering services on its behalf, to facilitate learning and the acquisition of competencies in relation to the training product on the RTO’s scope of registration. Defined by the Australian Skills Quality Authority (ASQA) as those qualifications, skill sets and units of competency, or relevant combination of those qualifications, skill sets and units of competency, specified in the table at Schedule 1. Defined by the Australian Skills Quality Authority (ASQA) as the approach of, and method adopted by, an RTO with respect to training and assessment designed to enable learners to meet the requirements of the training package or accredited course. Defined by the Australian Skills Quality Authority (ASQA) as the components of a training package endorsed by the Industry and Skills Council or its delegate in accordance with the Standards for Training Packages. The endorsed components of a Training Package are: units of competency; assessment requirements (associated with each unit of competency); qualifications; and credit arrangements. The endorsed components form part of the requirements that an RTO must meet under these Standards. A training package also consists of a non-endorsed, quality assured companion volume/s which contains industry advice to RTOs on different aspects of implementation. Defined by the Australian Skills Quality Authority (ASQA) as an AQF qualification, skill set, unit of competency, accredited short course and module. An inclusion of a large variety of summative and formative solutions that can measure students’ achievement of intended learning outcomes. A unit that is not listed in a Training Package. Un-named elective units can be from any currently endorsed Training Package, qualification, or accredited course, but must be relevant to the work environment and the qualification, maintain the integrity of the AQF alignment and contribute to a valid, industry-supported vocational outcome. A student enrolled in and not yet completed or graduated from a bachelor degree, diploma or associate degree. The Unique Student Identifier or USI is a reference number made up of a combination of ten numbers and letters. A USI connects student loan information to a student’s personal details. USIs are mandatory for higher education and vocational education and training students in Australia Defined by the Tertiary Education Quality and Standards Agency as a separate unit of study and a combination of subjects make up a course of study. Same definition as subject. The specification of the standards of performance required in the workplace as defined in a training package. Tthe design of products and environments to be usable by all people to the greatest extent possible, without the need for adaptation or of specialised design. In education, this means developing course content, teaching materials and delivery methods to be accessible to and usable by students across the broadest diversity ranges. Unjustifiable hardship is an exception outlined in the Disability Discrimination Act 1992 that allows an organisation to refuse to make an adjustment. In determining what constitutes unjustifiable hardship, all relevant circumstances of the particular case are to be taken into account, including: Charles Darwin University, a body corporate established under section 4 of the Charles Darwin University Act 2003. The University is comprised of the various faculties, CDU TAFE, organisational units, and formal committees, including the governing University Council and Academic Board. In the context of the University Resident Conduct Policy, university activity means resident involvement, engagement, or representation of a University residence in any physical or virtual activity, game, competition, event, including a club or entity affiliated or associated with the University or residence. Officials and individuals carrying out University business. This includes, but is not limited to, all employees, researchers, peer reviewers, adjuncts, students, volunteers, consultants, agents and contractors. Any premises, physical, online or virtual environment, for the time being used for the purposes, or under the auspices of the University. University residence means any hall, residence, or accommodation facility established or managed by the University from time to time. Defined by the Australian Skills Quality Authority (ASQA) as the quality review of the assessment process. Validation involves checking that the assessment tool/s produce/s valid, reliable, sufficient, current and authentic evidence to enable reasonable judgements to be made as to whether the requirements of the training package or VET accredited courses are met. It includes reviewing a statistically valid sample of the assessments and making recommendations for future improvements to the assessment tool, process and/or outcomes and acting upon such recommendations. The inhalation and exhalation of a vapourised liquid which usually contains nicotine. Means Vocational Education and Training. VET includes all students of CDU TAFE and all TAFE courses. Defined by the Australian Skills Quality Authority (ASQA) as a course accredited by the VET regulator in accordance with the Standards for VET Accredited Courses . an employee of the University or a third-party partner who is a trainer and/or assessor for vocational education and training (VET) units of competency. VET lecturers include VET Team Leaders and higher education lecturers training or assessing in VET units. A testamur given to a person confirming that the person has achieved learning outcomes and competencies that satisfy the requirements of a qualification recognised under the Australian Qualifications Framework. Defined by the Australian Skills Quality Authority (ASQA) as a framework comprising: - Standards for NVR Registered Training Organisations: Defined by the Australian Skills Quality Authority (ASQA) as: Victim survivor is a term used to describe a person against whom domestic, family or sexual violence has been perpetrated including a child or young person. The term is often used to recognise a victim survivor’s agency and individual capacity (Domestic, Family and Sexual Violence Action Plan 2, NT Gov). Broad industry knowledge and experience usually combined with a relevant industry qualification. Vocational competency is determined on an industry-by-industry basis and with reference to the relevant training package or VET accredited course. Voltage means differences of potential, normally existing between conductors and between conductors and earth as follows: The notional duration of all activities required for achieving learning outcomes. Volume of learning includes nominal (supervised) hours and unsupervised hours. A person not receiving remuneration as a staff or Council member, who is engaged in a professional capacity to perform an activity for, or on behalf of the University. Includes: Warden means staff nominated as responsible for facilitating a fast and efficient initial response to emergency situations within a defined area of a building. Defined by the Tertiary Education Quality and Standards Agency where structured and purposefully designed learning and assessment activities integrate theory with the practice of work. Work-integrated learning includes service learning, and activities normally involve students interacting with industry and community within a work context or similar situation. This may be simulated and generally allows students to learn, and apply/demonstrate skills and knowledge applicable to the course of study being undertaken (Adapted from ALTC, The WIL (Work Integrated Learning) Report, Patrick, et al, 2009). A unit that provides work experience set within a framework with specified learning outcomes and assessable activities. Work integrated learning (WIL) units are also known as placements, work experience, internships or practicums. Work/s means a work of art accessioned into the CDU Art Collection, or on loan to the University.Return to TopA
- Does not meet the definition of expense (ie. replacement of component parts of an asset. These are regarded as recurrent expenditure and not capital);
- An individual unit valued over $ 5,000 (excluding GST); and/or
- Individual units may cost less than $ 5,000 (excluding GST) but may combine to form an operating unit or network or have the same or similar nature with a combined cost of more than $ 5,000 (excluding GST)
- Desired by consumers;
- Generally able to be easily sold; or
-Easy to physically remove from the University.
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- Does not meet the definition of expense (ie. replacement of component parts of an asset. These are regarded as recurrent expenditure and not capital);
- An individual unit valued over $ 5,000 (excluding GST); and/or
- Individual units may cost less than $ 5,000 (excluding GST) but may combine to form an operating unit or network or have the same or similar nature with a combined cost of more than $ 5,000 (excluding GST)
Higher education core units collectively directly address the field of study and all associated learning outcomes of an award course. Core units should address the University’s graduate attributes.
Vocational education and training core units are compulsory for attaining the qualification as specified in the Training Package or Accredited Course documentation. Return to TopD
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Examples of such entertainment include:
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The friendly reception and entertainment of guests. Examples include, luncheons, dinners, invitations to sporting, musical or theatrical events or other similar corporate hospitality, planned or impromptu light refreshments at a business meeting, expensive restaurant meals and sponsored travel and accommodation. The value of hospitality is calculated on a per head amount.Return to TopI
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- desired by consumers;
- generally able to be easily sold; or
- easy to physically remove from the University.
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Sexual abuse is any actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. It covers sexual offences including but not limited to attempted rape and sexual assault (which includes non-consensual kissing and touching). All sexual activity with someone under the age of consent (under the law of the relevant State or Territory jurisdiction) constitutes sexual abuse.
Sexual harassment is any unwanted, unwelcome or uninvited behaviour or conduct of a sexual nature, which makes a person feel offended, humiliated and/or intimidated, where that reaction is reasonable in the circumstances. It may occur in person, over the phone and/or online - including via social media. Unwelcome and unacceptable behaviour of a sexual nature towards a member of the University community which may be detrimental to their employment, education, accommodation or provision of goods and services and facilities is unlawful under the relevant state/territory legislation and the Commonwealth Sex Discrimination Act 1984.
Fraternisation refers to any relationship occurring in the course of conducting business, that involves, or appears to involve, partiality, preferential treatment or improper use of rank or position including but not limited to voluntary sexual behaviour. It includes sexual behaviour not amounting to intercourse, a close and emotional relationship involving public displays of affection or private intimacy and the public expression of intimate relations. It may occur in person, over the phone and/or online - including via social media.
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- Outcome Standards for NVR Registered Training Organisations
- Compliance Standards for NVR Registered Training Organisations and Fit and Proper Person Requirements
- Credential Policy
- Financial Viability Risk Assessment Requirements 2021
- Data Provision Requirements 2020
- Australian Qualifications Framework
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