(1) This procedure outlines the requirements and approval steps for the registration, transition, amendment and discontinuation of VET courses (additions new, additions continuing and transfers) and explicit units on the University’s scope of registration and Vocational Training Programs (VTPs). (2) This procedure outlines the process to approve, register, transition, amend and discontinue VET courses and explicit units on the University’s scope of registration and VTPs. (3) This procedure outlines the processes, approval workflows and delegations across a common curriculum lifecycle of product prioritisation, plan, design and review that are aligned to academic governance. (4) The procedure applies to all new, superseded and discontinued (removal from scope) VET courses and explicit units on the University’s scope of registration and VTPs. (5) The procedure does not apply to the approval of HE courses, Higher Degrees by Research, non-award courses and non-accredited micro-credentials. (6) As a Registered Training organisation (RTO) CDU must ensure that the development, approval, delivery and discontinuance of all new, superseded and amended courses and units comply with professional accrediting and licencing bodies and the following regulations as set out in the Educational Quality and Excellence Framework Policy: (7) VET courses and units are based on nationally endorsed training packages and accredited courses and the University plans, resources and delivers these courses and units according to the mandated requirements specified in the training package and accredited course. (8) The VET course registration cycle is determined by Industry Skills Services Organisations (SSO), which make changes to VET courses and units to align with current industry trends and requirements. These SSOs also determine whether these changes are ‘equivalent’ (transfers) or ‘not equivalent’ (continuing additions) to the previous course or unit. This process is termed in the legislation as a ‘transition’ and these must occur within 12 months of the revised course or unit as published on the National Register of VET. (9) The first phase of the curriculum lifecycle is Product Prioritisation where the Vice-Chancellor decides as to the strategic fit and financial viability of a new or continuing addition to scope. The product prioritisation phase does not apply to transfers to scope or VTPs. (10) Prior to VET course registration for new and continuing additions to scope, the Faculty Pro Vice-Chancellor must prepare a Business Case. (11) Business cases for VET product prioritisation are categorised as: (12) Business cases for continuing additions to scope must be submitted within 4 weeks of the University receiving notification from the National Register of VET that a VET course or explicit unit is superseded. (13) The business case must provide adequate information to decide whether the product should be added or replaced in the University’s product portfolio, including: (14) The next stage of the procedure, course planning, cannot commence for new and continuing additions to scope until the Business Case is submitted by the Faculty Pro Vice-Chancellor to the Vice-Chancellor and approved. (15) The second phase of the curriculum lifecycle is Course Plan where the relevant Faculty Pro Vice-Chancellor approves the overarching course or explicit unit structure for new and continuing additions to scope, transfers to scope or VTPs. (16) Once a new or continuing addition to scope has been prioritised and approved for curriculum development by the Vice-Chancellor, the CDU TAFE or the (17) For a transfer of scope or VTP, where a business case is not required, CDU TAFE or the (18) All VET course, explicit unit and VTP plans must include downloaded information from training.gov.au, as well as information regarding: (19) The next stage of this procedure, curriculum design, cannot commence for new and continuing additions transfers or VTPs until the Faculty Pro Vice-Chancellor approves the VET course plan in the CMS workflow. (20) The third phase of the curriculum lifecycle is Course Design where the Academic Programs Committee (APC) conducts a quality review and ensures compliance with the academic requirements of the University and the legislation as prescribed in section 1.2 and makes a recommendation for Academic Board approval. (21) The CDU TAFE or the (22) In the course design phase, a Training and Assessment Strategy (TAS) is developed in the CMS and must include the following downloaded information from training.gov.au where applicable: (23) Every TAS must include a plan for every student cohort in the CMS detailing: (24) Detailed information regarding trainers and assessors involved in the delivery of a TAS must be entered into the VET Lecturer Competency Matrix in the CMS, specifically: (25) Every TAS that indicates any online delivery for any student cohort must include an application for Learnline sites in the CMS. (26) All core and elective units selected for every student cohort plan described in the TAS must be entered into the CMS. (27) Once the Faculty Pro Vice-Chancellor approves a TAS for a new or continuing addition to scope in the CMS, it is reviewed by the Academic Programs Committee and recommended to Academic Board for submission to ASQA and/or CRICOS. (28) Once the Faculty Pro Vice-Chancellor approves a transfer to scope or a VTP in the CMS, it must be approved by the Academic Programs Committee prior to student transitions or submission to CRICOS. (29) The fourth phase of the curriculum lifecycle is Course Review where every VET course, explicit unit and/or VTP is subjected to an annual TAS Review. (30) TAS Reviews may result in amendments and/or discontinuation of VET courses, explicit units and/or VTPs. (31) There are two amendment workflows for minor and major amendments. (32) A minor amendment involves amendments that do not involve substantial change and include: (33) Minor amendments to a VET course, explicit unit and/or VTP are submitted through the CMS and approved by the VET Team Leader. (34) A major amendment to a VET course, explicit unit and/or VTP involves amendments that involve a significant change such as adding: (35) Major amendments to VET courses are submitted through the CMS and approved by the Faculty Pro Vice-Chancellor and submitted to APC for final approval before any notifications are made to ASQA and/or CRICOS and or NT Apprenticeship Board. (36) Proposals for VET course or explicit unit discontinuations are submitted through the CMS with a teach out plan, and approved by the Faculty Pro Vice-Chancellor, then submitted for approval to the Vice-Chancellor before a request is made to ASQA to remove from scope. However, the Vice-Chancellor may initiate and approve course discontinuation without the approval of the Faculty Pro Vice-Chancellor. (37) Non-compliance with Governance Documents is considered a breach of the Code of Conduct - Staff or the Code of Conduct - Students, as applicable, and is treated seriously by the University. Reports of concerns about non-compliance will be managed in accordance with the applicable disciplinary procedures. (38) All staff members have an individual responsibility to raise any suspicion, allegation or report of fraud or corruption in accordance with the Fraud and Corruption Control Policy and Whistleblower Reporting (Improper Conduct) Procedure.VET Course Registration Procedure
Section 1 - Preamble
Section 2 - Purpose
Section 3 - Scope
Section 4 - Procedure
VET Product Prioritisation
VET Course Plan
VET Course Design
VET Course Review
Section 5 - Non-compliance
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