(1) The University is committed to ensuring qualified and skilled trainers and assessors train and assess VET Training Products. The qualifications and competence of VET Lecturers directly impact the quality of the delivery. (2) The Standards for Registered Training Organisations (RTOs) 2015 (as progressively amended) mandate specific requirements regarding trainer and assessor credentials, vocational competence, and currency. The Standards for Registered Training Organisations (RTOs) 2015 must be consulted for the latest trainer and assessor credential requirements. (3) This is a compliance requirement under the: (4) This document outlines the University’s procedures in relation to: (5) This procedure applies to all VET Lecturers, including VET Lecturers engaged through third party arrangements, delivering VET Training Products on the University’s Scope of Registration. (6) In the context of this document: (7) Training and assessment at CDU can only be undertaken by VET Lecturers who have: (8) Where a VET Lecturer only conducts assessment then they must hold the trainer and assessor credentials listed above or: (9) VET Lecturers must provide certified evidence of their training and assessment qualifications and required competencies prior to commencing delivery of training and/or assessment of VET products. This includes but is not limited to VET Lecturers employed on a continuing, fixed-term, casual or sessional basis, or engaged because of Third Party arrangements. This information is retained by People and Culture (PC). VET Lecturers are also required to upload copies of this information to the Training Package Repository Site prior to the end of any probationary period. (10) Additional requirements apply to VET Lecturers training and/or assessing any AQF qualification or skills set from the Training and Education Training Package (or its successor). (11) In addition to the training and assessment competencies specified above, VET Lecturers must demonstrate vocational competencies at least to the level being delivered and assessed by: (12) Evidence of equivalence is captured by mapping the requirements of each unit of competency/module being taught or assessed by the trainer and assessor, and comparing these to their actual industry skills and knowledge. A relevant industry expert may be utilised to assist with determining a VET Lecturers’ competency. The mapping exercise must be documented. (13) Evidence demonstrating compliance must be uploaded by the VET Lecturer or authorised staff member, onto the Training Package Repository Site. It includes but is not limited to, ongoing, contract, casual and third-party trainers and assessors. (14) To provide training that reflects current industry practice and valid assessment, VET Lecturers must have current skills within their industry area. The current industry skills must be: (15) Currency in skills depends on the industry area. VET Lecturers are required to keep up to date with the requirements of industry and must be able to demonstrate how they have maintained, upgraded, or developed new skills, relevant to the current industry needs. Currency is achieved through the following activities: (16) Evidence of activities relating to industry currency must be documented and include dates, methods, and outcomes on a Professional Development (PD) Record and uploaded to the Training Package Repository Site. (17) For further information regarding returning to industry, refer to Staff – Return to Industry Leave Procedures. (18) A VET Lecturer who recently completes any qualification or skill set from the Training and Education (TAE) Training Package must demonstrate current vocational training and learning knowledge and skills. VET TAE Lecturers are required to develop knowledge and practice of vocational training and assessment, including competency based training and assessment competencies through continual professional development. (19) Evidence of maintaining training and assessment currency must be documented on a Professional Development (PD) Record and stored on the Staff Skills Register on the VET Faculty Staff Intranet site (under their respective School/College). (20) Each VET Lecturer must undertake professional development that contributes to the demonstration of vocational training and learning requirements. Defined and agreed professional development activities are documented annually on a VET Professional Development Review System (PDRS) form. (21) Evidence of professional development activities must be recorded and include dates, the provider, the activity and outcomes on a Professional Development (PD) Record. VET Lecturers must also provide evidence of participation in professional development such as certificates, conference registration to their Team Leader. (22) Every VET Lecturer, regardless of employment category, must hold the required trainer and assessor competencies, as defined above, prior to the commencement of training and assessment. In exceptional circumstance and only with prior written approval from the Faculty PVC, can VET Lecturers be employed to work under the supervision of a qualified VET Lecturer if they hold: (23) Individuals working under supervision of a qualified VET Lecturer must not determine assessment outcomes. (24) Industry experts may also be involved in assessment judgements, working alongside qualified assessors. Such input is considered as third-party evidence. Where VET Lecturers invite guest speakers, who do not hold the trainer or assessor qualifications to work with students, they must ensure they do not conduct assessment. (25) Where Team Leaders employ a VET Lecturer working under supervision they must: (26) Some licensing authorities may not permit direct supervision of VET Lecturers who do not hold the appropriate vocational competencies. Team leaders are responsible for checking these requirements. (27) Direct supervision of training should include a combination of the following: (28) It is not necessary for the supervising person to be present during all training delivery. A minimum of three (3) supervision meetings per semester, per Training Product duration is required and should cover a range of activities. (29) The Head of School/Faculty Pro Vice-Chancellor or nominee is responsible for ensuring that approved staff who do not hold the required trainer and assessor credentials only deliver training under supervision, and that the Supervision Plan is completed. Supervising VET Lecturers must monitor and are accountable for all training provision and collection of assessment evidence by the individual under supervision. (30) Fixed term staff under supervision (with more than 12 months employment) must complete and review the form as part of the annual PDRS process. (31) Casual staff under supervision must complete the form at the start of their engagement and review with their supervisor a minimum of three (3) supervision meetings per semester, per Training Product is required. The Supervision Plan form is to be stored on the Training Package Repository Site together with the VET Lecturer Qualification and Experience Matrix form and Professional Development Record form. (32) Each School maintains a Staff Skills Register on the Training Package Repository Site in SharePoint, detailing evidence of VET Lecturers training and assessment credentials and unit/s of competency delivered. Supervision information is also kept on the register. (33) All VET Lecturers must complete and maintain the VET Lecturer Qualification and Experience Matrix form and the VET Professional Development Record form. (34) The VET Lecturer Qualification and Experience Matrix form is updated at least annually and used to record the following information: (35) The Professional Development Record form is used to record ongoing professional development activities in relevant industry areas as well as knowledge and practice of vocational training, learning and assessment including competency based training and assessment, throughout the year. The Professional Development Record is updated regularly and should include: (36) For both sections, VET Lecturers should record development activities and map these to the specific unit/s being delivered and assessed and include dates and evidence on the activities undertaken. (37) If development activities include the attainment of a formal qualification or units of competency, this information should then be transferred to the VET Lecturer Qualification and Experience Matrix form. All evidence should be attached to the forms and uploaded in the Training Package Repository Site. The form needs to be accessible for audit purposes. The forms should be completed and updated as part of the annual PDRS cycle for fixed term and continuing VET Lecturers. To demonstrate currency evidence of professional development is only required for the most recent three year period. For casual VET Lecturers, the forms should be completed and updated at the start of each semester. (38) Team Leaders are responsible for: (39) Copies do not need to be verified by Statutory Declaration or similar. (40) Supervisors of VET lecturers without a TAE are responsible for: (41) VET Lecturers are responsible for: (42) All VET Lecturers involved in VET delivery must ensure that qualifications and competency outlined in the VET Lecturer Qualification and Experience Matrix form is evidenced and updated regularly. (43) Head of School/Faculty Pro Vice-Chancellor or nominee are responsible for taking appropriate steps to verify information presented by the VET Lecturer. Evidence needs to be kept demonstrating how the information was appropriately verified. This may include: (44) Evidence may include: (45) Some Training Packages specify the type of industry experience deemed current and appropriate and a minimum duration for that experience. Verified types of industry experience may be suitable as demonstrable vocational competence, depending on the rules within the relevant Training Package.VET Trainer and Assessor Qualifications and Industry Currency Procedure
Section 1 - Introduction
Section 2 - Compliance
Top of PageSection 3 - Intent
Section 4 - Relevant Definitions
Top of PageSection 5 - Procedures
Training and Assessment Qualifications
Vocational Competency
Industry Currency
Vocational Training and Assessment Currency
Undertaking Professional Development in Vocational Training, Learning and Assessment
Supervision and Co-assessment
Documenting and Storage of VET Lecturer Credentials and Competencies
Evidence and Verification
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