(1) Charles Darwin University (‘the University’, ‘CDU’) recognises that enrolment into a unit or course is an important part of a student’s learning journey and brings with it the rights and responsibilities of being a CDU student. The (2) This policy outlines the process for administering students' enrolments at the University and ensuring that enrolment processes are transparent, and decisions are consistent and fair. (3) This policy applies to all coursework students, domestic and international, who have been admitted into higher education (HE) coursework, vocational education and training (VET), English language intensive courses for overseas students (ELICOS) and non-award courses of study offered by the University. (4) The University recognises that enrolment is a crucial aspect of the relationship with its students, consisting of mutual obligations and shared responsibilities. The University is committed to ensuring that all practices in relation to enrolments are: (5) The University wants to provide all its students with the opportunity to succeed and to make meaningful contributions in their chosen careers and lives. In working together to achieve this, students have a responsibility to: (6) Enrolment allows a student to: (7) A student’s enrolment ceases once a student: (8) Students must provide all information necessary for enrolment. (9) Each enrolled student will be issued with a University student number, which will be used by the University to collect and record information as it relates to the student's enrolment in accordance with University privacy policies, procedures and relevant privacy legislation. (10) To be eligible to enrol at the University, students must: (11) The Director Student and Academic Services is responsible for overseeing the enrolment of students in HE courses and units. The Manager TAFE Enrolments is responsible for overseeing the enrolment of students in vocational education and training courses and units. (12) Students are responsible for: (13) HE coursework students are considered full-time if they enrol in 30 (14) A HE student overloads their enrolment if their enrolment, across all their courses, exceeds 40 (15) A student may not overload their enrolment unless: (16) Students cannot enrol in more than: (17) VET students are considered full-time if they enrol in a minimum of 20 contact hours per week. (18) VET students must speak to their lecturers if they want to enrol in more than 20 contact hours per week. (19) ELICOS students are considered full-time if they enrol in a minimum of 20 scheduled course contact hours face-to-face per week. (20) An international student on a student visa can apply to the International Compliance team for a reduced study load if: (21) An international student on a student visa may be placed on a reduced load under the Higher Education Academic Progression Policy or the Fitness to Study Procedure. (22) Where there is an application to vary the enrolment load of an international student on a student visa, the application will be recorded on the student file. (23) Where the variation leads to an extension of the expected duration of study, the student must apply for a new (24) Students must complete their courses within the maximum allowable time. (25) The maximum allowable time to complete a course, other than a course in teach-out, is twice the period required for a standard load to complete the course plus 1 year. (26) The maximum allowable time to complete a teach-out course is specified in that course’s course transitional arrangements and will be communicated to students in line with the Higher Education Student Transition Procedure or the VET Student Transition Procedure, as applicable. (27) Students studying at another tertiary institution may apply for (28) Incoming (29) Students studying a higher education award course at the (30) The following restrictions apply to students of the (31) Outgoing (32) The course coordinator will assess that the unit meets course requirements and outcomes, including an assessment of pre-approval of credit in line with the Academic Credit and Recognition of Prior Learning Policy and Higher Education Academic Credit and Recognition of Prior Learning Procedure. (33) Applications for (34) Students may enrol in multiple courses, ensuring: (35) The University publishes course information, including a study plan, on the University website. Students are responsible for following their study plan and seeking advice from Student Central or their course coordinator if they are unsure what to enrol in to ensure they complete the correct units and the correct number of (36) HE students cannot enrol in units exceeding the number of (37) The Faculty Pro Vice-Chancellor or delegate may approve exemptions: (38) Upfront full-fee payment is required before a student may enrol in any units in excess of course requirements. (39) Undergraduate students cannot ordinarily enrol in postgraduate units. (40) An undergraduate student can request approval from their course coordinator to enrol in postgraduate coursework units as general elective units only. (41) If the course coordinator approves enrolment in the unit, the student must also request approval from the unit coordinator of the postgraduate unit. (42) HE students and VET Student Loan eligible students in VET Diploma courses may enrol in units up until the final date to enrol for the teaching period, as published on the Important dates webpage. (43) HE students require Faculty approval to enrol after these dates. (44) VET students, except VET Student Loan students, may add a unit at any time depending on the availability of units as advised by the VET delivery team. (45) Units cannot be added after Census Date unless it is due to University error or exceptional circumstances. Approved enrolment after Census Date will not be processed until the student makes upfront full-fee payment for the unit/s. (46) A student may withdraw from a unit at any time prior to the teaching end date with the following impacts: (47) Students who stop attending classes and completing assessment tasks but fail to withdraw from their unit remain liable for financial and academic penalties. (48) The University may amend a student's enrolment in a unit under certain circumstances, to meet University and/or legal compliance requirements. (49) Students can apply to have academic and/or financial penalties removed from their enrolment in special circumstances. A student must usually demonstrate that their circumstances were compassionate or compelling. The application must include supporting documentation showing that the circumstances: (50) More information about compassionate and compelling circumstances, including examples and lists of acceptable evidence, can be found on the University website. (51) HE students can manage their unit enrolment, including to change campus or study mode for individual units, in My Student Info. International students may have enrolment restrictions as outlined in the International Students - Monitoring Course Progression Procedure. (52) Where a course is offered for admission at more than one campus or via more than one study mode (internal, external, or mixed) current students can apply to change their campus or study mode by emailing Student.Central@cdu.edu.au (for HE) or TAFE@cdu.edu.au (for VET). (53) An application to change campus or study mode may be denied at the discretion of the University, including if there are course or campus limits. (54) Domestic HE students may request to transfer to another course that is at the same or lower AQF level and meets the following criteria: (55) Domestic VET students who are actively enrolled in courses that are due to expire and have not met the requirements of the course will be transferred into their replacement course in accordance with the VET Student Transition Procedure and VET Recognition Procedure. (56) Course transfer in other circumstances, including course transfer applications from international student visa holders, is considered an application for admission and managed under the Admissions Policy. (57) Students who have applied to transfer to another CDU course should remain enrolled in their current course until they have been advised of the outcome of their application. (58) After completing one teaching period of study, a student may apply for an intermission (also known as a break from study or leave of absence). Students who are granted intermission will keep their place in the course, although not be actively enrolled in units. Intermission counts towards the maximum time to complete a course. (59) The decision to grant intermission will be made with consideration of course requirements including courses that are due to expire or are in teach-out, or if a student is nearing the end of the maximum allowable course duration. (60) An intermission is not available for students who have been offered a place but not yet enrolled. In these instances, applicants may apply to defer their offer in accordance with Admissions Policy. (61) An intermission is not normally available to students in the first teaching period of their course unless they can demonstrate exceptional circumstances. (62) When considering a voluntary intermission, a student must: (63) HE students may apply for intermission for a maximum cumulative period of 12 months. (64) The University will consider requests for a period of intermission beyond 12 months, or in the case of international student visa holders, an additional period of intermission, provided the total leave of absence does not exceed 24 months. Students must submit evidence of compassionate or compelling circumstances to support their request. (65) VET trainees and apprentices must apply to the Australian Apprenticeship Support Network (AASN) to suspend their training contract (Forms | GTNT). (66) International student visa holders must submit documentation to demonstrate compassionate and compelling reasons to support their application for intermission and are restricted to only one period of intermission up to a period of 12 months. Student visa requirements will be included in the decision process when considering applications. (67) Other VET students who require a break from their agreed study plan must notify their lecturer and discuss how this will impact their course progression and completion. (68) A HE or VET student may be placed on involuntary intermission due to one of the following reasons: (69) Students can elect to discontinue their course of study voluntarily. (70) Students applying to discontinue after the census date of the current teaching period will incur financial penalties and may incur academic penalties. (71) The University may place an encumbrance on a student’s access to University systems and services where a student has failed to comply with a requirement set by the University, for example, in relation to: (72) Where access to a student’s record is encumbered, a student cannot enrol in units. (73) An encumbrance may result in: (74) The University can suspend a student from study in relation to a finding of misconduct under the Code of Conduct - Students. Suspended students remain students of the University but are not entitled to use the services provided to enrolled students. (75) After the period of suspension, students can resume their studies in the same course, subject to the availability of places, and any conditions imposed by the University. (76) Periods of suspension will count as part of the maximum time limit to complete a course. (77) The University may cancel a student’s enrolment, whereby they will no longer hold a place in the course, where any of the following apply: (78) International student visa holders will receive written notice of the University’s intention to report the decision to the Department of Home Affairs and will allow the student 20 working days to access the University’s internal complaints and appeals process, except where the student’s health or wellbeing, or the wellbeing of others, is likely to be at risk. (79) When a student’s enrolment ceases for any of the reasons outlined above, they: (80) Domestic students may request by email to Student.Central@cdu.edu.au (for HE) or TAFE@cdu.edu.au (for VET) to be reinstated into their course without having to re-apply for admission within 12 months of their course being cancelled as long as the following criteria are met: (81) Students who wish to re-engage in their course must re-apply for admission to the University as detailed in the Admissions Policy, if: (82) A student can appeal an action taken under this policy in accordance with the Complaints Policy - Students. (83) Records will be kept and maintained in accordance with the Records and Information Management Policy and Procedure and the Privacy and Confidentiality Policy. (84) Confidential records relating to actions and outcomes of student enrolments will be retained and held separately from student academic records. Records will be disposed of according to the relevant University Retention and Disposal Schedules. (85) Non-compliance with Governance Documents is considered a breach of the Code of Conduct - Employees or the Code of Conduct - Students, as applicable, and is treated seriously by the University. Reports of concerns about non-compliance will be managed in accordance with the applicable disciplinary procedures outlined in the Charles Darwin University and Union Enterprise Agreement 2022 and the Code of Conduct - Students. (86) Complaints may be raised in accordance with the Complaints and Grievance Policy and Procedure - Employees and Complaints Policy - Students. (87) All staff members have an individual responsibility to raise any suspicion, allegation or report of fraud or corruption in accordance with the Fraud and Corruption Control Policy and Whistleblower Reporting (Improper Conduct) Procedure.Enrolment Policy
Section 1 - Preamble
Section 2 - Purpose
Section 3 - Scope
Section 4 - Policy
Enrolment
Personal information
Eligibility to enrol
Enrolment responsibilities
Unit enrolment
Study load
Reduced study load for international students
Maximum period of enrolment
Cross-institutional study
Incoming students
Outgoing students
Enrolment across multiple courses
Credit points in excess of higher education course requirements
Undergraduate students enrolling in postgraduate units
Changing enrolment
Adding and substituting units
Withdrawing from units
University initiated unit enrolment changes
Removal of penalties
Change of campus or study mode
Course transfer
Course intermission
HE students
VET students
Involuntary intermission
Encumbrance and cessation of course enrolment
Discontinuing course enrolment
Encumbrance on course enrolment
Suspension of course enrolment
Cancellation of course enrolment
Effect of cessation of course enrolment
Course enrolment re-instatement
Appeals and complaints
Records and confidentiality
Section 5 - Non-Compliance
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